Employee Handbook
Read or download the company handbook.
Leave Application
—
New requestApply for leave
HistoryYour requests
| Dates | Type | Status |
|---|
My Profile
Review the details we have on record for you. The contact details below are editable (changes go to an admin for approval); the greyed-out fields are managed by HR — if any are wrong, please let the admin know.
GreetingWhat we call you
Aether greets you by your full name until you tell it otherwise. This is yours to change whenever you like — it saves straight away and nobody has to approve it. It changes a greeting only: your full name stays on every contract, payslip and record.
Your recordDetails on file (managed by HR)
These can't be edited here. If anything is incorrect, tell the admin so they can update it for you.
UpdateYour contact & personal details
Approvals & reports
Deciding as —
QueuePending approvals
ReportTeam leave summary
Notifications
Updates on your leave requests and approvals.
Teams Notifications
Deliver Aether's notifications to staff as private Microsoft Teams messages.
Delivers a test card to your own Teams — use it to confirm the pilot works before rolling out to everyone.
Add Employee
Create a new employee record and login.
Add employeeNew hire
Employee Directory
Edit, deactivate, reset passwords, or export all staff.
DirectoryEmployees
| Name | Level | Reports to | Role | Status |
|---|
Module Access
Assign staff to the modules they need.
Loading…
Entitlement Policy
Set how many days each level/tenure gets, then apply to everyone.
Entitlement policyBy level & tenure
Leave a cell blank for a leave type that isn't level/tenure-banded — e.g. Hospitalisation and Maternity are usually flat instead (see "Leave types" below). Editing these numbers alone changes nothing — click "Apply policy" to write them into everyone's entitlements for a year.
Annual carryoverCarry unused leave into next year
Set how many unused Annual days may carry into a year and the date they must be used by (unused carryover is removed after that date, and logged in the audit trail). Carried-over days are available in full from 1 January — handy for early Chinese New Year breaks. Then roll last year's leftover over in one click.
Roll over unused Annual
Year-endNew year setup (one click)
Runs your whole December setup in order: apply the policy grid, give flat entitlements for the non-banded types (Hospitalisation, Maternity, Paternity), then roll over unused Annual from the previous year. Set the carryover rule above first. You'll see exactly what will happen before it runs.
Leave Types
Define the kinds of leave and their rules.
Leave typesAdd / edit
"Apply flat" gives every active employee the "Default days" amount for that type — for leave that isn't tenure-banded (e.g. Hospitalisation, Maternity), unlike the policy grid above.
| Name | Default days | Accrual | Requires doc | Allows doc | Eligibility | During probation | Status |
|---|
Public Holidays
Choose which public holidays the company recognizes. Recognized holidays are skipped from leave day-counts, just like weekends.
HolidaysRecognized holiday list
Untick "Recognized" to keep a date in the list but stop skipping it from leave. Dates marked "(confirm)" are Islamic/lunar estimates — verify against the official gazette and edit the date if needed. Only affects leave submitted from now on.
| Date | Holiday | Recognized |
|---|
Add one holiday
Add a whole year of Malaysian holidays
Fills in that year's Malaysian federal holidays (skipping any date already listed). Fixed dates are exact; the moveable Islamic/lunar dates come in marked "(confirm)" — verify each against the official gazette and correct if needed.
Sick Leave & Replacement
Missing MCs, the salary cut-off, and replacement leave for staff who worked at a show.
Sick leaveMCs outstanding
Staff may apply for sick leave first and upload the MC within 3 working days of their last sick day. If it is late, Aether reminds them and you once. If it is still missing after the 25th (the salary cut-off for that MC's due date), you decide here: convert the days to unpaid leave, or record that you have seen the MC on paper. Nothing is converted automatically.
Replacement leaveGrant a day for working at a show
Whole days only. The person is told straight away and applies for it like any other leave. Unused replacement days lapse on 31 December — they are never carried over. You can't grant leave to yourself.
Official Records
Print or export official leave records and management reports.
Official recordPrint / export a report
Official recordCompany-wide report
ReportUpcoming leaves
Approved leave starting in the next 30 days, company-wide.
| Employee | Dept | Dates | Type |
|---|
ReportExceeding limits
Anyone with a negative remaining balance — should normally be empty; the app blocks over-limit requests at submission.
| Employee | Type | Remaining |
|---|
ReportDepartment leave usage
| Department | Leave type | Employees | Days used |
|---|
Audit Trail
Every administrative action, attributable and permanent.
ProtectionAudit trail
Every admin action — employee changes, entitlement changes, leave type edits, password resets — with who did it and when. Nothing here is ever edited or deleted, including from this app.
| When | Who | Action | Details |
|---|
Employee Handbook
Upload the handbook PDF that all staff can view and download.
HandbookUpload / replace
Backup
Full database snapshots for safekeeping.
ProtectionBackups
A full snapshot of the database is taken automatically once a day, kept for 90 days. Use "Back up now" before any risky bulk change, or to grab a copy for safekeeping.
| File | Created | Size |
|---|
Claims
Build one claim per month, adding expenses as you go, then submit it once. Amounts in Ringgit (RM).
Monthly claimYour claim for the month
Save draft keeps it private to you; Submit sends the whole month's claim to your approver at once.
HistoryYour claims
| Claim | Month | Total | Status | Payment |
|---|
OverseasTrip claims
For trips where you spent in a foreign currency. Separate from your monthly claim; file one per trip.
| Claim | Trip | Dates | Total (RM) | Status | Payment |
|---|
Claim Approvals
Review, approve, and pay out expense claims.
PendingAwaiting your decision
Loading…
Claim Categories & Limits
Manage the expense categories staff can claim under and the monthly spending caps.
CategoriesExpense categories
| Name | Hint shown to staff | GL code | Active |
|---|
Add a category
CapsMonthly spending limits
Each cap applies to the combined monthly total of its categories, per employee. Set a department to make a cap apply only to that department (e.g. petrol → Sales). Going over is flagged to the approver, not blocked.
Claim Limits
The approval limit is the Ringgit amount above which a claim needs a second approver. It's measured on discretionary spend only — allowance categories (petrol/toll/parking/phone/mileage) don't count.
Defaults & ratesCompany settings
Per employeeApproval limits
Leave blank to use the company default. Set a higher figure for managers, etc.
| Employee | Department | Level | Limit (RM) |
|---|
Claims Report
Monthly summary of every employee's claims — what's approved, paid, and still outstanding.